Job Descriptions

DEFINITION

Under the direction of the Fleet Maintenance Supervisor, the Shipping & Receiving/Inventory Specialist is responsible to process incoming and outgoing supplies and materials, maintain stores facility for city-wide use, control related inventory, maintain required records for audit purposes, assist in the operation and coordination of records for the City’s Fleet Maintenance Division and perform other related duties as required.

This position is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime, weekend, holiday and call-back assignments.

The Shipping & Receiving/Inventory Specialist receives direct supervision from the Fleet Maintenance Supervisor within the Utilities Division of Municipal Services.

May exercise general supervision of other temporary and/or part-time support staff.

EXAMPLES OF DUTIES: - Duties may include but are not limited to the following:

• Process all incoming and outgoing freight and inspect the same for condition and completeness.
• Ensure the City receives the lowest possible pricing for materials within City specifications.
• Utilize the City of Turlock’s adopted Purchasing Policy and Procedures in the application of regular duties.
• Track purchase orders by due dates and follow through with vendors on unfilled orders.

Maintain record system, which documents the same.

• Order and deliver Stores supplies to various City departments.
• Prepare purchasing specifications for the City Stores supply needs.
• Transport archive materials to and from Stores facility upon departmental requests.
• Receive, fill, and deliver departmental requisitions from City Stores facility.
• Maintain inventory; post charge-backs to departments and re-order supplies as necessary.
• Assist in off-loading and loading supplies/materials as required.
• Prepare a variety of vehicle usage reports as requested.
• Clean, organize, and maintain the City Corporation yard.
• Coordinate the disposal of all City Surplus Materials.
• Assist the Purchasing Supervisor as required.

MINIMUM QUALIFICATIONS

• Methods and practices used in receiving, storing, packing and shipping equipment and supplies.
• Methods used in taking inventory and maintaining inventory records.
• Fundamentals of data processing and word processing systems, with an emphasis on Windows based programs.
• Techniques for establishing sources of supply.
• Techniques for specification writing.
• Modern records maintenance practices.
• Basic mathematical principles.

Ability to:

• Communicate clearly and concisely, both orally and in writing.
• Maintain a clean driving record free from preventable accidents.
• Establish records management system to accurately track receipt of goods and funds expended for the same.
• Establish and maintain effective working relationships with those contacted during the course of work.
• Lift 50 pounds of weight in receiving and storing supplies and materials.
• Organize work effectively.
• Calculate basic mathematical computations.
• Operate a personal computer and related word processing, maintenance management software and/or spreadsheet software.
• Type 35 wpm (Net Corrected)
• Operate a forklift and drive a medium sized truck.
• Select and recommend the purchase of routinely used materials and supplies.
• Interview and correspond with vendors regarding their products.
• Evaluate the needs and future supply requirements of the Municipal Services Division.

Experience:

Two years of increasingly responsible experience in modern inventory/receiving techniques along with a variety of related records keeping duties.

Education:

Equivalent to completion of the twelfth grade.

College coursework in business or related field.

Experience working in the fleet services industry.

Possession of a valid California driver’s license at the time of appointment, to be maintained as a condition of continued employment.

Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person, assist employees and vendors with the distribution of supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, driving equipment and answering telephones; tolerate extreme fluctuation in temperature while performing essential functions and be able to lift pounds of weight in receiving and storing supplies and materials.