Job Descriptions

DEFINITION

Under general direction, plans, organizes, and manages the activities of the Fleet Services Division; oversees the maintenance and repair of City vehicles and equipment; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Department Director and Deputy Director; and performs other job-related work as required.

This position is designated as management for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by the Public Works Director or Deputy Public Works Director. The job incumbent is expected to work with minimal direct supervision, exercising independent judgment and initiative in a number of complex, responsible and sensitive areas. The Fleet Services Manager supervises assigned professional, technical and administrative support personnel.

DISTINGUISHING CHARACTERISTICS

This is a management classification and division head responsible for directing the activities of the Fleet Services Division. Reporting to the Public Works Director, the incumbent exercises considerable independent judgment in directing a system of planned vehicle, transit and equipment acquisition and maintenance for city departments. Duties and responsibilities are performed in accordance with law, ordinance, and City policy.

ESSENTIAL FUNCTIONS – Duties may include but are not limited to the following:

• Plans, organizes, manages, and reviews the work of subordinate personnel engaged in the purchase, repair, and maintenance of automobiles, trucks, tractors, transit and other mechanical equipment, according to industry time standards.
• Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
• Meets with operating department personnel to determine their equipment, vehicle and transit needs and requirements; writes the requirements into formal technical specifications preparatory to advertising the specifications for competitive bid.
• Selects, trains, coaches and evaluates subordinate personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and other employee procedures.
• Utilizes a computerized equipment management information system to control parts inventory, work standards, and cost accounting; oversees the operation and function of the Fleet asset and work order database including accuracy of data, preventive maintenance schedules, inspections, and automated reports.
• Directs, evaluates, and approves the purchase of inventory parts and materials, contractual services, new and replacement equipment, and other fleet/transit related requirements.
• Oversees the City’s fleet replacement program including vehicle acquisition and vehicle disposal.
• Ensures the work environment complies with government, safety and environmental standards; assures the shop area, equipment and materials are maintained in a safe, clean and orderly fashion; assures security of storage and repair facilities.
• Administers the division budget and reviews all division personnel transactions for completeness, accuracy, and conformance to established policy.
• Plans and implements safety and training programs; prepares safety meetings; reviews accidents with the Safety Committee and implements corrective procedures.
• Reviews maintenance complaints, vehicle accidents involving any negligence; develops corrective recommendations.
• Oversees and prepares reports, as required, to the Environmental Protection Agency (EPA), California Air Resources Board (CARB), San Joaquin Valley Air Pollution Control District (SJVAPCD), California Bureau of Automotive Repair (BAR), and other outside agencies; monitors legislation and regulations to insure City fleet remains in compliance with all rules and regulations.
• Participates in the selection of assigned personnel; provides or coordinates staff training; works with employees on their professional development.
• Perform other related work as required.

MINIMUM QUALIFICATIONS

Ability to:

• Oversee and participate in the management of a comprehensive fleet maintenance and repair and replacement program.

• Plan, organize, and supervise the work of a varied staff of skilled, semi-skilled and unskilled trades and office employees.

• Select, supervise, train and evaluate staff.

• Participate in the development and administration of division goals, objectives and procedures.

• Prepare and administer program budgets.

• Prepare clear and concise administrative and financial reports.

• Research, analyze and evaluate new service delivery methods and techniques.

• Ensure adherence to established safety rules, regulations and guidelines.

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

• Develop and interpret specifications for the purchase of vehicles, including transit vehicles, and equipment.

• Interpret and apply federal, state and local policies, laws and regulations.

• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

• Respond to requests and inquiries from the general public.

• Establish and maintain cooperative working relationships with employees, other City departments, City officials, civic organizations, and the public.

• Communicate clearly and concisely, both orally and in writing.

Knowledge of:

• Operations, services and activities of a comprehensive municipal fleet maintenance and repair program.

• The principles and practices of centralized fleet/transit management, including acquisition, maintenance, repair, disposition, and parts inventory control.

• Methods, materials, tools and equipment used in the maintenance and repair of heavy equipment and vehicles.

• Types and level of maintenance and repair activities performed in a fleet maintenance program.

• The principles of applying and evaluating industry time standards relating to the repair and maintenance of a wide variety of automotive, heavy equipment, transit, agricultural, and construction equipment.

• Principles and practices of municipal budget preparation and administration.
• Cost accounting procedures, and management information systems relating to a large fleet/transit maintenance operation.

• Strategic planning principles.

• Contract management principles and practices.

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Principles and practices of program development and administration.

• Principles of supervision, training and performance evaluation.

• Occupational hazards and standard safety practices including pertinent sections of CAL-OSHA.

• Pertinent federal, state, and local laws, codes and regulations.

EDUCATION AND EXPERIENCE

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

EDUCATION

Graduation from an accredited college or university with an Associate’s Degree in Business Administration, Public Administration, Automotive Technology or a closely related field.

EXPERIENCE

Four years of supervisory or administrative experience in the maintenance and repair of a fleet of heavy-duty diesel trucks, buses/transit, and/or automotive equipment. Additional qualifying experience may be substituted for the required education on a year for year basis, up to a maximum of two years.

SPECIAL REQUIREMENTS

Incumbents must file a Statement of Economic Interests.

Possession of a valid California Driver’s License issued by the Department of Motor Vehicles at the time of appointment and the ability to maintain it as a condition of continued employment.

DESIRABLE QUALIFICATIONS

Considerable experience and knowledge in governmental fleet services.

PHYSICAL REQUIREMENTS

While performing the essential duties of the position, the employee is regularly required to stand; sit; walk; use hands; move fingers to feel objects or controls and operate tools; and reach with hands and arms. The employee is required to see well enough to read, write and make observations and hear well enough to converse on the radio, telephone and in person. The employee is required to have sufficient bodily mobility to walk, bend, stand, crouch or climb for extended periods of time. The employee is required to operate assigned equipment and vehicles and may need to perform manual labor for short to moderate periods of time. The employee must occasionally lift and move equipment as necessary, as well as tolerate fluctuations in temperature while performing essential functions.