Job Descriptions

DEFINITION

To work under supervision with the Community Housing Program Manager, performing specialized work obtaining, assembling and processing real estate loan packages for housing rehabilitation and development projects.

SUPERVISION RECEIVED AND EXERCISED

This is a trainee level position in the Housing Finance Specialist series. Positions assigned to the trainee class perform more routine and standardized tasks. Positions in this class will usually perform most of the duties performed by the Housing Finance Specialist, however, incumbents will usually exercise less independent discretion and judgement on matters related to work procedures and methods. Work is usually supervised while in progress and fits a pattern that has been previously established through the manager.

The Housing Finance Specialist Trainee is considered to be in a training status for a minimum of six months. Incumbents are expected to promote to the Housing Finance Specialist I position within twelve months of appointment. Promotion to the Housing Finance I position will be based on the incumbent’s demonstration of their ability to assume the full range of duties for the Housing Finance Specialist I. The trainee is a probationary position. Once promoted to Housing Finance Specialist I the incumbent will serve an additional one-year probationary period. The department will evaluate the progress of the trainee during the first twelve (12) months of employment to determine when standards for promotion have been met. Failure to make continuous progress and/or failure to promote to Housing Finance Specialist I at the end of twelve (12) months will result in termination. The department may extend this deadline under extenuating circumstances.

This classification is assigned to the Turlock City Employees Association bargaining group for labor relations purposes and is subject to overtime assignments.

SUPERVISION RECEIVED AND EXERCISED

Immediate supervision is provided by the Community Housing Program Manager or other supervisory positions.

ESSENTIAL FUNCTIONS: Duties may include, but are not limited to the following:

Interview applicants for housing and rehabilitation loans to obtain personal and financial data; assists applicants in completing forms.

Review applications and gathers supporting documentation to verify applicant eligibility for loan programs; investigate conflicting information; make recommendations in accordance with housing regulations.

Obtain and evaluate property appraisals and title reports.

Package information with recommendations for supervisory review and submission to loan committee for disposition; recommend action to be taken in regard to loan servicing, including foreclosures.

Assist program participants with temporary relocation and temporary storage of household goods, who are required to move during completion of rehabilitation of their property.

Prepare forms and documents for settlement of approved loans; obtain signatures, perform computation, issue instructions to title companies, loan servicing organizations and fiscal agents; process miscellaneous changes during life of loans.

Prepare correspondence, documentation for files and required reports.

Communicate with bank personnel regarding the coordination of bank services and City and HUD housing program policies and regulations.

Disseminate program information by phone or correspondence and may make oral presentation to individuals or groups.

Gather required statistical data for HUD quarterly and annual reports.

Act as a community liaison between the division and non-profit housing development participants and contractors.

Use appropriate marketing techniques and tools to create public awareness of program services.

Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

Real Estate practices and procedures for packaging and processing loans.

Fair Housing Laws

Modern office procedures.

Proper interviewing techniques.

Basic mathematical and statistical methods.

Ability to:

Conduct effective interviews.

Evaluate applicant personal and financial data.

Assemble documents and forms into loan packages.

Make accurate arithmetical computations.

Communicate effectively, orally and in writing.

Establish and maintain effective working relationships with those contacted during the course of work.

Perform work that requires attention to detail.

EXPERIENCE AND EDUCATION

Experience:

Any combination of training and experience that would provide the knowledge and skills and abilities is qualifying. A typical way to obtain the knowledge and skill and abilities is: Six months of journey-level clerical experience directly related to loan processing, property rehabilitation, escrow procedures, financial accounting, real estate transactions, or other related fields.

Education:

Equivalent to an Associate of Arts Degree from an accredited college or university, with major course work in Real Estate, Finance, Business, or related field.

LICENSE AND/OR CERTIFICATES

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appointment; to be maintained as a condition of continued employment.

DESIRABLE QUALIFICATIONS

Ability to speak Spanish

PHYSICAL REQUIREMENTS

Physical refers to the requirement for physical exertion and coordination of limb

and body movement. Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis and routine keyboard operations.

Mental Requirements: Mental refers to the degree that the job involves cognitive activities, and use of mental processes May perform professional level work requiring the application of principles and practices of a wide range of administrative, technical, or managerial methods in the solution of administrative or technical problems; may apply general understanding of operating policies and procedures to solve complex administrative problems; may require continuous, close attention for accurate results or frequent exposure to unusual pressure.

Environmental Conditions: Environmental refers to job conditions inherent to the job setting, including those that may lead to injury or health hazards even though precautions have been taken. This job involves a risk of limited to no exposure to any environmental hazards.

Sensory Requirements: Sensory refers to hearing, sight, touch, taste, and smell required by the job. The job requires normal visual acuity, and field of vision, hearing and speaking.