Job Descriptions

DEFINITION

The Fire Operations Support Analyst, Fire performs a variety of office and analytical duties to support the Fire Department including but not limited to performing budget analysis; coordinating the budget process; providing a variety of administrative support; performing research, statistical, and other analytical work; fulfilling other assignments in functional areas such as purchasing, project management, and other areas for the Department; performing other job related duties as assigned.

This position is assigned to the Turlock City Employees Association (TCEA) bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS

The Fire Operations Support Analyst is a non-sworn classification in the Fire Department with a focus on budgeting, purchasing, and general business administration of the Fire Department. Supervision is received from a Fire Chief or designee.

ESSENTIAL FUNCTIONS: - Duties may include, but are not limited to the following:

• Assist with the planning and coordinate the budgetary and fiscal control processes for the departments, project revenue and expenditures; prepare the departments’ budgets; develop proformas for the departments; recommend budget augmentations and transfers; collaborate with City Finance and represent the departments’ interests in fiscal matters.
• Maintain accurate records of department revenue and expenditures for operations budgets and special funds
• Investigate, analyze, develop, and prepare special studies or projects as requested; conduct special projects and administrative studies; prepare research and analytical reports.
• Coordinate the departments’ purchasing function including vendor development, specification development, solicitation of bids, cost evaluations, contracts and purchase orders, and the preparation of committee or council reports.
• Process the department’s accounts payable and accounts receivable; process and track procurement card usage for department.
• Coordinate the management of fiscal records.
• Coordinate the development and administration of grants, coordinate the fiscal monitoring and reporting for grants, contracts and agreements; coordinate billing for services provided; seek new grant opportunities.
• Coordinate, prepare, and keep record of documents necessary for presentation to the Turlock City Council.
• Prepare, process, and monitor documents and data relative to the departments’ payroll including accruals, benefits and specialty pay.
• Provide technical assistant to other department staff on Mobile Device Management and Mitel phone system; troubleshoot concerns as needed.
• Perform departmental administrative duties as assigned.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

Knowledge of:

• Principles and practices of organization, administration, and business administration.
• Financial, statistical, and comparative analysis techniques.
• Principles and practices of budget preparation and administration.
• Modern office procedures, methods and computer equipment.
• Principles and procedures of financial records keeping and reporting.
• Technical report writing procedures and grant proposal development.
• Principles and practices of purchasing.
• Principles of project management.
• Administrative research techniques, sources and availability of information.
• Methods and techniques of design for informational materials such as flyers, brochures and visual displays.
• Techniques for effectively organizing and managing multiple schedules and projects.
• Application of various labor MOU’s relative to payroll processing.
• Computer software programs required to perform job duties.

Ability to:

• Learn the process and structure of City and departments.
• Learn applicable Federal, State, and local laws, codes and regulations.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Analyze facts and make sound recommendations.
• Prepare completed staff work for oral and written communication.
• Plan, initiate and complete work assignments with minimal direction.
• Communicate clearly and concisely, both orally and in writing.
• Use and operate a personal computer with a variety of software.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Represent the City and the Department in a variety of situations.

EXPERIENCE AND EDUCATION:

Experience:

Two years of increasingly responsible administrative and analytical experience in business administration, fiscal management, purchasing coordination, project management, or a related field.

Education:

Possession of a Bachelor’s degree from an accredited institution in business or a related field.

Desirable:

Municipal government experience is preferred.

LICENSE OR CERTIFICATE

License:

Possession of an appropriate, valid California driver’s license at the time of appointment, to be maintained as a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions; sufficient dexterity and hand-eye coordination to operate drafting and field surveying equipment; read fine print and view computer screens; hear well enough to converse on the telephone and in person; use of hands and fingers for use of computer keyboard, filing, writing and answering telephone; capable of clear speech; able to lift and carry objects weighing up to 40 pounds; climb stairs and ladders; stamina to work long hours and attend night meetings.