Job Descriptions

DEFINITION

Under general direction, of the Recreation Superintendent, to plan, organize, promote, budget, schedule, direct, evaluate and coordinate the activities and operations of the Recreation Division including but not limited to the following program areas, aquatics, prevention/youth, sports, programs/events, and special projects related to the division. Performs related work as required. Incumbent also coordinates and oversees work performed by less experienced personnel as assigned.

This position is assigned to the Turlock City Employees Association Bargaining Unit for labor relation’s purposes and is subject to overtime, evening and weekend assignments.

SUPERVISION EXERCISED AND RECEIVED

General direction is provided by the Recreation Superintendent.

Responsibilities include supervision over assigned program staff including full and part-time, to include seasonal and volunteer personnel. Responsibilities may include indirect supervision of Recreation Coordinators and/or lower level Recreation staff and office personnel on a project basis.

DISTINGUISHING CHARACTERISTICS

The Recreation Supervisor is distinguished from the Recreation Coordinator in that the Supervisor performs more difficult and technical assignments/projects requiring specialized skill on an independent basis.

Aquatics: Aquatics programs; instruction and safety classes; write & oversee grants; and staff liaison to affiliated organizations.

Prevention/Youth: Youth services clearinghouse; Jr. High and after school programs; intervention and pro-active programs; Police Activities League (PAL); youth development programs; and special events; prevention program curriculum design and implementation; recreation scholarship programs and staff liaison to affiliated organizations.

Sports: Adult and youth sport programs; sport tournaments and special events; supervision of Pedretti Park sports complex; supervision of Turlock Sports Complex; sports education programs for youth and families and staff liaison to affiliated organizations; and write/oversee grants.

Programs/Events: Special populations/senior citizens/prevention/neighborhood programs/associations and outreach education programs and events. Special teen and family programs and youth advisory council (13-18 years old), special events, enrichment classes and programs including senior citizens and active adults. Research and write various public safety, education, and recreation safety grants; staff liaison to affiliated organizations; Recreation scholarship programs.

ESSENTIAL FUNCTIONS: – Duties may include, but are not limited to the following:

• Coordinates the activities of the Division with City sponsored, co-sponsored and community non-City sponsored activities.
• Plans, organizes, directs and evaluates assigned portions of city-wide Recreation programs, activities and events; in the area of youth, families, senior sports, prevention aquatics and special projects related to the Recreation Division.
• Development and implementation of youth, teen and family needs assessment tools.
• Evaluates programs, staff, and facilities.
• Develops and assists in initiating new Recreation programs/activities and events.
• Plans, recommends and monitors program budgets.
• Serves as staff member or representative to City appointed commissions, committees and/or task forces.
• Trains and orients new full-time and part-time employees and volunteer staff as assigned.
• Conducts regular staff meetings for part-time, seasonal and volunteer personnel.
• Makes inspection tours of Recreation programs/activities and facilities and makes recommendations of improvement.
• Responsible for payroll and time record forms for part-time and seasonal employees, in assigned area.
• Performs various office functions as needed.
• Plans, supervises, and coordinates programs such as; enrichment classes/events/programs, sports leagues, and prevention/intervention activities.
• Responsible for the recruitment and selection of part-time, seasonal and volunteer personnel; including training, evaluations and discipline of part-time and seasonal employees/volunteers and makes recommendations to the Superintendent or designee.
• Write/submit and oversee grants.
• Develop program and activity sponsorships and partnerships.
• Create and develop programs for diverse populations.
• Responsible for marketing publicity and advertisement of Recreation programs and activities through available community resources and news media.
• Assist in managing facility usage.

MINIMUM QUALIFICATIONS

Knowledge of:

• Objectives, methods, and techniques of development, planning, and organizing Recreation programs, activities, and events.
• Development of prevention and intervention programs.
• Recreation, social, and education activities suitable for a wide range of age groups and individuals of diverse backgrounds.
• Community organizations and resources availability.
• Program/facility safety and first aid techniques.
• Marketing and promotion techniques.
• Team building concepts and a strong desire to function as a team player.
• City procedures, including purchasing, financing, and budget functions.
• Computer software programs such as WordPerfect, Excel, PowerPoint, MS Word and Netscape.
• Familiarity with web page design, plus Internet usage and protocol.
• Prevention Program curriculum design and implementation.
• Grant funding sources, grant writing and program development.

Ability to:

• Organize, supervise and coordinate the activities of the division in a manner conducive to full performance and high morale.
• Understand and implement the recreation needs of the community and recommend programs to meet those needs.
• Coordinate, train, supervise, and direct the activities of paid or volunteer staff engaged in recreation programs and activities.
• Gain cooperation through discussion and persuasion.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply City policies, procedures, rules and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Maintain liaison with various private and public agencies, and deal successfully with the public and other interested groups.
• Prepare and administer a budget.
• Develop and implement policies and procedures related to the administration of a variety of recreation programs and activities.
• Research, write, oversee and monitor grants.
• Forecast and plan for future needs.
• Effectively and fairly negotiate appropriate solutions and contracts.
• Manage resources within budget and policy parameters.
• Plan, organize, and supervise the work of professional, technical and office support staff.
• Establish and maintain cooperative working relationships with elected officials, City personnel, consultants, commission and board members, representatives of outside agencies, youth organizations and groups and members of the public.
• Prepare a variety of complex and comprehensive reports and documents.
• Prepare speeches, articles and letters for publications.
• Read and comprehend complex laws and regulations and initiate policies and procedures for their implementation.
• Organize, implement and supervise Division’s goals and City objectives. Lead, manage, evaluate and train personnel effectively and maintain discipline.
• Make presentations before groups and represent the City in public forums. Use computer and needed programs effectively.

EDUCATION AND EXPERIENCE

Education:

Graduation from a college or university with a Bachelor’s degree in Political Science, Business Communications, Liberal Arts, Recreation, or related field.

Experience:

Minimum of four years of increasingly responsible experience with the City of Turlock Recreation Division coordinating and leading related activities, programs and projects.

LICENSE AND CERTIFICATES

Possession of a valid California Driver’s License at the time of appointment, to be maintained as a condition of continued employment.

Possession of a certificate in one or more of the following:

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person assisting customers and program participants; bodily mobility to lift and maneuver program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuations in temperature while performing essential functions and able to lift equipment as necessary.