Job Descriptions

DEFINITION

Under general supervision, to perform advanced journey level clerical accounting and financial record keeping activities involving the preparation, processing and maintenance of the City's accounts payable and to prepare and maintain appropriate accounts involving posting and balancing, related general ledger work and other duties as directed.

This position is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS

The Senior Account Clerk position is distinguished from the Account Clerk II in that the Senior Account Clerk is assigned more complex assignments carried out with a greater level of independence. This position is assigned to the Finance Department.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by higher level accounting or supervisory positions. May exercise occasional technical supervision over entry and journey level staff.

ESSENTIAL FUNCTIONS - Duties may include, but are not limited to the following:

• Receives, distributes and balances statements.
• Audits invoices against purchase orders and demands, initiated on a City-wide basis; verify encumbrances, research discrepancies, prepare payment requests, verify account numbers and payee, prepare warrant list for presentation to City Council.
• Research and answer vendor, employee, and department questions regarding the status of accounts and payments.
• Respond to questions from departments regarding account numbers, balances, and correction of posting errors.
• Prepare reports on revenues and expenditures.
• Prepare information for 1099's forms and Use Tax Reports.
• As assigned, performs payroll-related functions including the reconciling of payroll and attendance reports and various payroll contributions report records.
• Perform special account clerical assignments/ projects independently.
• Perform technical supervision or lead work as required.
• As assigned, key in a produce payroll registers and checks. Perform various routine clerical duties such as sorting and distributing mail, typing, and filing.
• Coordinate telecommunication system service and billing requirements including: All telephone installations and needed repair, review and evaluate new technology in telephone use and date/voice transmission.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of financial recording keeping.
• Record keeping and reporting procedures.
• Basic accounting principles.
• Journey level knowledge and application of spreadsheet and data processing functions.
• Modern office methods, practices, procedures and equipment.
• Common word processing, spreadsheet, and database software.

Ability to:

• Accurately maintain records and files and prepare financial reports.
• Analyze data and draw logical conclusions.
• Lead and train subordinate employees on rules, regulations, and office procedures.
• Operate a personal computer, typewriter, calculator and other common office machines.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

EDUCATION AND EXPERIENCE

Education:

Six college units or CEU’s in a related field or scholastic general education (i.e. Speech, Math, English, Science, Foreign Language etc) and three college units or CEU’s in Supervision or Management for a total of nine units or CEU’s.

Experience:

Five years of full-time clerical accounting experience performing fiscal or statistical work in an office environment, including three years of experience at the journey level; or three years as an Account Clerk II with the City of Turlock.

LICENSE AND/OR CERTIFICATE

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appointment. Maintenance of a valid California Driver’s License is a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to view and work with computer screen for extended periods, read fine print; hear well enough to converse on the telephone in assisting the public with emergency and non-emergency situations; use of hands and fingers for use of answering telephones, computer keyboard, writing, and filing.